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DigiPen Institute of Technology is committed to providing equal access to all of its programs, courses, activities, events, and services. As required by the Americans with Disabilities Act of 1990 (the “ADA”) as amended, and Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112) as amended (P.L. 93-16), DigiPen will provide reasonable accommodations to qualified students with disabilities, including housing accommodations.

DigiPen recognizes that students with disabilities may need certain housing accommodations in order to fully participate in the residential component of the experiences. No pets of any kind are allowed in student housing or anywhere on campus according to DigiPen’s policy. However, people with disability who wish to bring their service and emotional support animals in student housing are allowed to do so by taking the steps described below.

Your request for accommodations will be considered incomplete and will not move forward without fully completing these steps.

Deadlines

You must complete the housing accommodation request process by the housing application deadline. While requests submitted after the deadline will be considered, DigiPen cannot guarantee that it will be able to meet the accommodation needs of late requests.

For inquiries or clarification about these steps and/or requesting accommodations to complete the procedure, please contact the DSS Office at DSS[at]digipen[dot]edu or (425) 629-5015.

Required Steps to Request Housing Accommodations

Step 1: Complete the housing application process

Complete your housing application, pay the security deposit, and finish enrolling as an incoming student.

  1. Indicate need for “Housing Accommodation for Disability” on the housing application and complete all fields related to accommodation requests.
  2. Fully complete the housing application.
  3. Pay the security deposit.
  4. Sign the Student Enrollment Agreement to DigiPen Institute of Technology.

The DSS Office cannot process housing accommodation requests before students fully complete the DigiPen Housing application process and become eligible for housing.

Step 2: Complete forms to register for Disability Support Services

The DSS Office cannot process housing accommodation requests before students fully complete the forms to register for Disability Support Services.

Step 3: Obtain medical documentation to support your housing accommodation requests

To request housing accommodations based on your disability, you must provide current documentation from a qualified professional, such as a physician, clinical psychologist, or psychiatrist. You must furnish documentation sufficient for the DSS Office to make its determinations. This may involve acquiring additional, or more up-to-date, documentation. The age of acceptable documentation will vary depending on your disability. For example, older documentation may be appropriate for conditions that are permanent, while the DSS Office may request more recent documentation for changing conditions and/or changes in how the condition impacts the student over time.

Documentation from the qualified professional must indicate that you meet the necessary criteria for the diagnosis of a physical or psychological impairment that substantially limits one or more major life activities, as defined by the ADA. In addition, documentation must include all information needed to demonstrate the existence of your disability and the necessity of the specific housing accommodations requested. The documentation must establish your eligibility for housing accommodation(s) and include, at a minimum:

  • Date of the evaluation;
  • Description of the disability;
  • Current impact of the disability in the residential setting;
  • Past use and effectiveness of any accommodations;
  • Recommendations for accommodations that are logically related to the impact described; and
  • Credentials and contact information of the evaluator.

If the submitted documentation is incomplete or does not support your request for accommodation(s), the DSS Office may ask you to provide additional information.

Please be aware that IEP (Individualized Education Program) and 504 (Section 504 of the Rehabilitation Act and the Americans with Disabilities Act) plans from a school district will not be sufficient for housing accommodation requests.

Students who do not have documentation — or are unsure of the documentation needed — are encouraged to contact the DSS staff to explore options for support.

The DSS Office cannot process housing accommodation requests without documentation that satisfies the guidelines and fully supports the housing accommodations requested.

Step 4: Submit all the forms and documentation by uploading them on your SRS account

Go to “My Profile” and click on “DSS Medical Files.”

Service Animals

Beginning March 15, 2011, service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.

Additional procedures to have a service animal live in DigiPen Housing

  1. Complete Steps 1 and 2 to Request Housing Accommodations.
  2. Obtain verifications of:
  3. Submit all documents by uploading them on your SRS account.

Final approval for an animal to come into residence is given by DigiPen Housing LLC after all steps are completed.

After the completion of these steps, DigiPen Housing LLC will review the housing assignment for needs related to space and accommodating an animal.

Emotional Support Animals

Emotional support animals (“ESA”) are not “service animals” under the ADA. They are animals that provide comfort just by being with a person. Unlike service animals, emotional support animals are not trained to do work or perform tasks for people with disabilities. Emotional support animals are animals that provide passive service that relieves an impact of a person’s disability. They may be other species of animals than dogs. Emotional support animals can be requested as a housing accommodation and approved by the DSS Office and DigiPen Housing LLC.

You will need documentation from an appropriate professional that:

  • Identifies students and states their disability/health condition.
  • Shares the relevant history of the proposed ESA’s effectiveness as a form of treatment for the disability.
  • States the need for the proposed ESA as a part of the student’s current healthcare/treatment plan.
  • Explains how the proposed ESA helps alleviate the impact of the identified disability/health condition.
  • Establish the long-term relationship with the proposed ESA that has broad and diffuse impact that reduces the overall level of symptoms.
  • Provides some examples of the proposed ESA’s effectiveness.
  • Identifies the basis for providing passive support (e.g., the ongoing relationship with the animal) or use as a defined role in the student’s treatment plan and states that it is necessary for full participation in or to benefit from particular programs or environments.

For more information on the necessary information for document to support ESA housing accommodation, please read the “ESA Information Form.”

Additional procedures to have an ESA live in DigiPen Housing with you

  1. Complete Steps 1-4 to Request Housing Accommodations.

  2. Obtain verifications of:
  3. Submit all documents by uploading them on your SRS account.

After the completion of these steps, DigiPen Housing LLC will review the housing assignment for needs related to space and accommodating an animal.

Final approval for the proposed ESA to come into residence is given by DigiPen Housing LLC after all steps are completed.

Animal Care Expectation and Conduct

Students are fully responsible for their animals’ behaviors. Service and emotional support animals must be harnessed, leashed, or tethered, unless these devices interfere with the animal’s work or the individual’s disability prevents using these devices. In such a case, the individual must maintain control of the animal through voice, signal, or other effective controls. Animals are required to be housebroken and under their owners’ control at all the times. In addition, the animals’ behaviors are considered their owners’ behaviors. DigiPen Housing LLC may require students to remove their animals from the environment if the animal is sick, unclean, or malodorous; its behavior is disruptive, e.g., barking, growling, running around, displaying aggressive behavior; the owner/partner fails to clean up after their animal; and/or does not meet all applicable city/county/college ordinances or requirements.

What to expect after completing all steps to request housing accommodations

  • The DSS Office will review intake/request forms and documents submitted and contact students if more information is needed.
  • The DSS Office will notify students and DigiPen Housing LLC via email of approved housing accommodations and the next steps needed.
  • Room assignments are dependent on space availability at the time of request and approved accommodations.
  • Service Animal and ESA Accommodation: DigiPen Housing LLC will contact prospective roommates regarding service or emotional support animals. Students with service animals or roommates may need to relocate due to allergy or other issues. DigiPen Housing LLC staff will schedule a meeting with students with service or emotional support animals to go over animal care expectations in student housing before the move-in.
  • Evacuation Accommodation: DigiPen Housing LLC will schedule a meeting with students to discuss evacuation assistance plan.
  • DigiPen Housing LLC will contact students with final decision of living assignments and accommodations. Accommodation requests made after the application deadline may not be provided.
  • Animal Accommodations: DigiPen Housing LLC will contact students if the property management companies require students with service or emotional support animals to complete supplemental documentation.

Students will have the opportunity to appeal when their requested housing accommodations are not granted. Please see the Grievance Procedures on our DSS Policies page for more information. The appeal must be initiated within one week of the notification of decision on housing accommodations.

Please contact DSS Office or DigiPen Housing LLC with your questions.

DSS Office - DigiPen Institute of Technology

9931 Willows Road NE
Redmond, WA 98052
Email: DSS[at]digipen[dot]edu
Phone: (425) 629-5015

DigiPen Housing LLC - DigiPen Institute of Technology

9931 Willows Road NE
Redmond, WA 98052
Email: housing[at]digipen[dot]edu