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Below, you will find detailed Housing policies regarding COVID-19, immunization requirements, and Disability Support Services (DSS) accommodations. If you have any questions regarding these procedures or want more information, feel free to reach out to us.

COVID-19 Procedures

DigiPen Housing Quarantine Policy

DigiPen Housing is committed to our residents’ safety. Training and procedures have been put in place to address all COVID-19 related concerns. The number of suspected and reported COVID-19 cases will affect how DigiPen Housing quarantines and supports our resident communities.

Residents must comply with all directions given to them by DigiPen Housing staff. Failure to comply with directives will result in a termination of the Resident Housing Agreement and removal from the housing program with all penalties and fees that apply (e.g., refusing to receive a COVID-19 test or file for an exemption).

Residents quarantined due to suspected or reported COVID-19 tests will receive support services by DigiPen Housing. Policy and procedure changes will be communicated to residents via email to their DigiPen email accounts at least 24 hours before changes are required to be followed.

Steps to Take as a Resident

  1. If you are experiencing symptoms of COVID-19, please call the student emergency line at (425) 785-1608. The Resident Advisors (RAs) on call will get a professional staff member to connect with you via phone to ask you some questions. In addition, email Student Affairs at studentaffairs[at]digipen[dot]edu so that they can connect you with your faculty and any other academic services that you are involved in.

  2. You will need to go get tested for COVID-19. If you have health insurance, you may choose a healthcare provider within Redmond. If this is not an option, Housing can supply you with an at-home testing kit. Your roommates will also be required to quarantine and get tested.

  3. The professional staff member (Pro Duty) will drop by to provide thermometers. We want to make sure that your temperature does not escalate to a high fever. If it does, it is possible that we may call for a transport to a medical facility.

  4. Before returning to your regular activities, Housing will require that you undergo quarantine. The number of days will vary for each person, and a negative test result will need to be provided in order for roommates to move back in. We understand the virus could stay in your system for months, so we will review everyone on a case by case basis.

  5. For those with roommates: Roommates who receive a negative COVID-19 test will be offered a hotel room. However, in the meantime, if additional roommates test positive, all roommates will quarantine together in the housing unit, with everyone following steps 1 through 4.

  6. After quarantine is completed and everyone receives a negative COVID-19 test, Housing will have the unit professionally cleaned and sanitized.

  7. Please keep in mind that each situation may be different, but these are the protocols that we plan to implement in the event that anyone within DigiPen Housing tests positive. It will also be important that you order your meals for delivery or set up a grocery drop off through Safeway or QFC. Please email housing[at]digipen[dot]edu if you have any questions on how to set this up.

Cleanliness Guidelines

There will be cleanliness recommendations provided by housing for each unit. Resident Advisors and Resident Directors will be trained on guidelines and available to respond to health concerns and emergencies as they occur. Residents should contact the Resident Advisors on duty for immediate support.

Immunization Records

DigiPen Housing requires residents to submit proof of vaccinations for Measles, Mumps, Rubella (MMR), and the Tetanus-Diptheria booster. The Tetanus-Diptheria booster must have been administered within the last 10 years.

Please submit these records via On Task. Directions for uploading immunization records for the 2022-2023 academic year and 2022 EAP will be included with your move-in and placement instructions this summer.

Based on American College Health Association (ACHA) guidelines, DigiPen Housing also recommends residents be vaccinated against Meningococcal Quadrivalent (A, C, Y, and W-135), Polio, Varicella, Pertussis, Human Papillomavirus Vaccine, Tuberculosis (TB), Hepatitis A, Hepatitis B, Influenza, and Pneumococcal Polysaccharide Vaccine-23 valent.

Unless you have an approved exemption, DigiPen requires that all students be vaccinated for COVID-19. This includes the additional booster shot.

Housing Accommodations

The Disability Support Services (DSS) office and DigiPen Housing work together to make sure that students with disabilities have equal access to DigiPen’s housing resources. Students who wish to request housing accommodations — such as a single use restroom, service or emotional support animal, and/or a visual alarm — should notify the DSS office and DigiPen Housing. It is the responsibility of the student with disabilities to make their housing accommodation request and complete the intake with DSS by the housing application deadline, or as soon as a need for accommodation is determined. On-campus housing is limited; requests for housing accommodations are considered on a space-available basis.

To request a housing accommodation, students must obtain and submit medical documentation regarding their disability and needs of the specific housing accommodation to the DSS office. Please see the documentation guidelines for more information.

The review of documentation and intake process to determine eligibility for housing accommodations may take up to two weeks. The failure to submit a request or to provide the appropriate supporting documentation in a timely manner may result in delayed determination of housing accommodations. DigiPen Housing may not be able to accommodate late requests due to limited availability of housing options, even if there is a recommendation from DSS. Please visit the DSS office page for more information on how to become registered by completing the intake appointment and submitting the necessary paperwork.

Generally, the deadline for submitting DSS accommodations corresponds with the application due date of each session. Please refer to timeline section of the relevant year and term for a detailed DSS accommodations deadline.

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