Emergency Procedures

For all emergency situations, students, faculty and staff are to remove themselves from personal danger before contacting anyone for assistance.

Life-Threatening Emergencies

In the event of an emergency on campus that appears to be life threatening or will require municipal services (Fire, Police or Ambulance) to be contacted, all students, faculty and staff are to call 911 (ext. 9911 from an on-campus phone). Once the information is confirmed by the 911 operator, the student, faculty or staff member needs to call 425-629-5006 (ext. 5006 from an on-campus phone) OR 425-445-4453 to report that 911 has been called and to give a brief description of the event. The caller then should fill out an Incident Report form. Incident Reports are investigated and kept on file in the Student Affairs Department.

Non-Life-Threatening Emergencies

For non-life threatening events on campus, all students, faculty, and staff should call 425-629-5006 (ext. 5006 from an on-campus phone) OR 425-445-4453. The caller needs to provide the responder a brief description of the event and follow any instructions that the responder gives. The caller then should fill out an Incident Report form. Incident Reports are investigated and kept on file in the Student Affairs Department.


Emergency drills are conducted on annual basis and coordinated with local property owners and emergency officials.

Emergency Closure Procedures

In the event that physical conditions, or other circumstances, make it difficult to provide a safe or productive work environment, DigiPen may close its facilities. Examples of such circumstances include severe weather or environmental conditions, utility, equipment or systems failures, or other conditions which directly affect DigiPen's facilities or the surrounding community.

Information Resources

When there is a building closure, employees and students will be notified via one or more of the following methods:

  • ReGroup text messaging service*†
  • E-mail
  • Voice mail
  • Web page notification:
  • In person by Facilities department personnel in the event of a power outage.
  • Employee emergency voice mail message (after hours).

*Please make sure that your mobile phone information is up-to-date in your SRS account.  Also, to opt- out of the ReGroup text messaging service, please fill out an opt- out form located in the Student Affairs office.

†ReGroup is a free service to the DigiPen community. However, you are still responsible for any messaging charges your wireless service provider may impose.

For information regarding the reopening of the facility following a closure please call the DigiPen Emergency Voice Mail. DigiPen will provide updated status reports as needed:

Emergency Voice Mail: (425) 895-4401

Coordination of Closure

Any information regarding emergency conditions should be forwarded to the senior vice president of Administration who is responsible for coordinating building closures and will act without delay. (In his or her absence the Chief Operating Officer will assume this responsibility.)

The Facilities and Human Resources departments are responsible for soliciting information from the media, weather services, local law enforcement agencies, utility companies, the Department of Transportation, METRO, and other appropriate sources to assist in determining whether company facilities should be closed.

When the institute communicates a building closure, all affected employees and students are expected to vacate the premises as soon as reasonably possible. Employees are asked not to unnecessarily delay their departures as this may complicate their commute home or create operational and security problems for the company. Facilities personnel will begin securing facilities as soon as a closure decision has been made.

Fire Exit Procedures

Phase 1: Evacuation

All members of DigiPen's community (faculty, staff, and students) are responsible for being aware of fire evacuation routes and of the locations of fire extinguishers and fire alarms in their work or study areas.

1. Instructors' Procedure

In the event of a fire alarm, all faculty, staff, and students must evacuate their work or study areas and, as far as possible, shut down any operations that might become a hazard if unattended. Instructors or personnel who have groups of people under their direction are responsible for ensuring the orderly evacuation of these people in the event of a fire or fire alarm. Please instruct all students to leave the building through the nearest exit(s). Make sure you are the last to leave the room and remember to close the door(s). After clearing the specified areas all staff members must report to the nearest area of refuge located outside the facility.

  • Select one or two students to lead the class safely out of the building.
  • Assign two individuals for each student with disabilities to assist in their safe evacuation from the building.
  • Be sure that everyone in your area is notified to vacate the building.
  • Instructors must verify that there is no one missing from their group. If someone is unaccounted for, the authorities on the scene should be advised immediately.
  • Make sure that all persons remain in their safe zone away from the building.
  • Emergency vehicle access to all buildings must be kept clear of obstructions at all times.

2. Administration and Staff Procedures

In the event of a fire alarm, shut down any operations that might become a hazard if left unattended. Please instruct all students to leave the building through the nearest exit(s). Make sure you are the last to leave the room and remember to close the door(s). After clearing the specified areas all staff members must report to the nearest area of refuge located outside the facility. Remember to keep the road clear for the fire department.

3. Individuals With Disabilities

  1. Students, staff, and visitors who are blind should be assisted through hallways and down stairways along designated evacuation routes.
  2. Wheelchair-bound persons should follow designated evacuation routes on the ground floor and exit the building. If not on the ground floor, wheel to the nearest fire escape or stairway door. Rescue personnel will search these areas first and help individuals with disabilities evacuate the building.

Phase 2: Re-entering the Facility

Once the building has been evacuated, no person will be permitted to re-enter the facility until approval is given by authorized personnel.

Earthquake Procedures

Inside

When you feel an earthquake, duck under a sturdy desk, table, or other piece of sturdy furniture or equipment. Stay away from windows, bookcases, file cabinets, tall furniture, heavy mirrors, paintings, and other objects that could fall. Watch out for falling plaster, lighting fixtures, or ceiling tiles. Stay under cover until the shaking stops. If no desk or table is available, seek cover against an interior wall and protect your head and neck with your arms. Hold onto the desk or table. If it moves, move with it. Hold your position until the ground stops shaking and it is safe to move. Do not rush outdoors, since most injuries occur from falling glass, plaster, bricks, debris, and electrical lines as people are leaving buildings.

Outside

If you are outside, remain there and move into the open. Move away from overhangs, light poles, and trees. Remain in the open and away from all structures, including buildings.

After the Earthquake

After the earthquake, remain calm. Take whatever actions necessary to prevent injuries and further damage. Check yourself and people around you for injuries. Do not attempt to move seriously injured people unless they are in immediate danger of further injury. Provide first aid where necessary. Do not panic and do all that is possible to calm others. Move cautiously and observe your surroundings for hazardous situations.

Facilities will provide public safety instructions, information, traffic reports, and any other earthquake-related news.

Aftershocks

Aftershocks may occur at any moment with nearly the same force as the original quake. Be prepared, and protect yourself first.

Evacuations

Building evacuation may be initiated after a strong earthquake where the building may have received structural damage. Facilities personnel will initiate the evacuation by pulling a manual pull station in each building. All employees, visitors and contractors should report to their designated meeting areas outside; do not use areas of rescue for post-earthquake evacuation.

While many employees may want to leave the site to check on their homes and families, you should remain at DigiPen at least long enough to be accounted for and then drive extremely cautiously when you do depart. Remaining employees should stay away from the buildings in order to avoid falling debris. Please do not smoke or wander around and do not attempt to reenter any building until directed to do so by Facilities personnel. Building re-entrance will occur after an inspection of the facility has been conducted.

Do not attempt to use your telephone except for genuine emergency calls (e.g., injury, fire, or structural damage).

Remember to follow the plan.


Emergency Numbers

  • Life-Threatening Emergencies:
    CALL 911, then call 425-629-5006 (ext. 5006 on campus) OR 425-445-4453.
    • Non-Life-Threatening Emergencies:
      Call 425-629-5006 (ext. 5006 on campus) OR 425-445-4453.

Evacuation Maps

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